Privacy Policy

We use information to:

• Respond to inquiries and demo requests
• Provide, operate, and support CCMS
• Configure club workflows, forms, certificates, roles, and permissions
• Manage user accounts and access rights
• Process registrations, renewals, entries, certificates, reports, and approvals
• Provide training, onboarding, and support
• Maintain audit logs and system security
• Send service-related notices
• Prepare invoices and manage payments
• Improve system performance and usability
• Meet legal, tax, accounting, and contractual requirements
• Investigate misuse, fraud, security issues, or system abuse

We do not sell client club data, member data, dog records, pedigree data, or platform records.

Depending on the country, user type, and data involved, we may process information based on: performance of a contract, steps taken before entering into a contract, legitimate business interests, legal or regulatory requirements, consent where required, or the instructions of a client club that controls its own data inside CCMS.

For club-controlled data, the client club must have the right to collect and enter that information into CCMS.

The CCMS website may use cookies or similar technologies to keep the website working, remember user preferences, measure website traffic, improve website performance, and understand which pages are useful to visitors.

You can control cookies through your browser settings. Some parts of the website may not work correctly if cookies are blocked.

We may share information with:

• Authorized staff and contractors who need access to provide CCMS
• Hosting and infrastructure providers
• Email, communication, and support service providers
• Payment gateways and accounting providers
• Legal, tax, or compliance advisers
• Government, regulatory, or law-enforcement bodies, where legally required
• A successor entity in case of merger, restructuring, or transfer of business assets

We require service providers to handle information only for the services they provide to us, subject to suitable confidentiality and security duties.

CCMS is a cloud-based system. Data may be stored, backed up, supported, or accessed from countries other than the country where the client club or user is located. Where required, Inspedium and the client club may agree on additional safeguards for international data transfers.

We keep information for as long as needed for the purpose for which it was collected. Typical retention periods may depend on: contract terms, club instructions, legal and accounting requirements, backup cycles, support and audit needs, and dispute or investigation requirements.

After a client contract ends, data export, deletion, and retention will follow the applicable written agreement. Backup copies may remain for a limited period until they rotate out of the backup cycle.

Client clubs are responsible for the accuracy of records entered into CCMS. Users should contact their club administrator to correct member records, dog records, pedigree information, show results, certificates, or other club-managed data.

Depending on applicable law, you may have rights to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of certain information
• Request restriction of processing
• Object to certain processing
• Request a copy of your information
• Withdraw consent, where processing is based on consent
• File a complaint with a relevant authority

For data managed by a client club, we may refer your request to that club because the club controls the relevant records.

We use technical and organizational measures designed to protect information, including access controls, SSL encryption, role-based permissions, audit trails, backups, and administrative controls. No online system can be made completely risk-free. Users must keep passwords private, use strong passwords, restrict account sharing, and report suspicious activity quickly.

CCMS is built for clubs and organizations. It is not intended for direct use by children without the involvement of a parent, guardian, club, or authorized adult. If a club enters data relating to minors, the club is responsible for having the required permissions and legal basis.

Some club records may be published by a client club through its portal, website, certificates, show catalogues, event results, breeder directories, kennel directories, or other public-facing features. The client club decides what it publishes. Inspedium provides the platform and configuration support.

We may update this Privacy Policy from time to time. The latest version will be posted on this page with the updated date. Material changes may also be communicated by email, system notice, or other suitable method.

For questions about this Privacy Policy or CCMS data handling, contact:

• Email: [email protected]
• Website: https://ccms.inspedium.com
• Phone / WhatsApp: +92 332 8868888